Friday, September 6, 2013

Tips To Share The Calendar Feature In Outlook 2003 And 2007

Many business entrepreneurs and organizations use Microsoft Outlook – a popular email and task management application developed by Microsoft, to connect and transfer information between them.

Microsoft Outlook also allows Microsoft Exchange server users to share their calendar events with other existing users. Every existing user on the network can view the shared calendar, so that the members can see upcoming appointments or meeting notes. In order to share the calendar feature in Microsoft Outlook 2003 and 2007, you have to make some changes in the Outlook Settings. Read on to know more.

How to share the calendar feature in Microsoft Outlook 2007

First of all, launch the Microsoft Outlook 2007 application on your system. Then click on the Calendar tab located on the right side of the home window.  Then select the option Share My Calendar. This brings up a new email message window.

 In the To field, type the name of the person whom you want to share the calendar with, and enter the subject of the message in the Subject field. To select it, hit the button next to Allow recipient to view your Calendar option. If you want access to a recipient’s calendar, then hit the button near the Request permission to view recipient’s Calendar option. After this, type a message in the body of the email that you want to send. Now click the Send button. After doing all this, go through the information displayed in the dialogue box. When done, click the OK button.

How to share calendar feature in Microsoft Outlook 2003

Launch Microsoft Outlook 2003 application on your system. Once you launch the program, you will be able to view an option called Calendar on the left side of the home window. Then select the Share My Calendar option from the pull down list, followed by hitting the Add button. This opens up an Add Users dialogue box. 

Input the recipient’s name in the Name field. When done, click the Add button, and finally, click on the OK button. In the Add Users field, enter the name of the person you had added. To access the calendar information, select the Permission Level list.  Finally, to save all your changes, click the OK button.

By making these changes in Outlook settings, you can share the calendar feature in both Microsoft Outlook 2003 and Outlook 2007.

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