Microsoft’s email client application Outlook can be used both for personal and office communications. The application offers better options and features, for instance email monitoring and email archiving for effective office communication. In an office setting, it is very important to keep an eye on the emails you receive or sent from your Outlook application. Moreover, there are occasions when you may want to maintain a database of all the emails sent to the clients for future references by your boss. Using the built-in email archiving option, you can create a database of all the Outlook emails you received or sent.
However, instead of using the built-in options for email arching and monitoring, a large number of users would send a carbon copy of the email to another email address. Well, this is fine as long as you don’t mind going to the alternative email account every time for reviewing the emails. I am sure, going this way, you will soon get fed up. You can evade this mess by making use of the built-in email monitoring and archiving option, which is both simple and effective. For real time assistance, consider testing Omni tech support desk.
Instructions
However, instead of using the built-in options for email arching and monitoring, a large number of users would send a carbon copy of the email to another email address. Well, this is fine as long as you don’t mind going to the alternative email account every time for reviewing the emails. I am sure, going this way, you will soon get fed up. You can evade this mess by making use of the built-in email monitoring and archiving option, which is both simple and effective. For real time assistance, consider testing Omni tech support desk.
Instructions
- Outlook lets you set up automatic email archiving at multiple frequencies. You are free to decide how often you want the application to archive the emails. After determining the frequency for email archiving (daily, weekly, monthly or yearly), set it accordingly in the Outlook settings. For that, launch your Outlook application.
- Go to the menu labelled File and choose the option that says Import and Export. This will initiate the import and export wizard.
- Following that, click the option that says Export to a file.
- A dropdown menu will appear now, asking you to specify the action that has to be performed. After choosing the desired action, select the Next button.
- Next, choose PST (Personal Folder File) from the dropdown menu titled Type of files. Select Next to continue.
- In this section, specify the folder that has to be archived. Once done, continue by clicking Next.
- Specify the folder to which the files need to be archived.
- Once done, click OK followed by Finish.
